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Control and process of invoices from logistics contractors in the logistics planning system SLING to enable payment. 

Assist Planner Chemical supply and Fluids and manage stock levels in SAP and booking of stock as replenishment of chemical supply to the different NAM locations and Control the process of invoices for chemical supply in SAP. 

Job purpose: Ensuring that the whole invoicing process is delivered on time and in a smooth manner. 

Execution the administration of the planning cell and supports the different planners on administrative level, each with their specific area of expertise. 

The main work includes processing the actuals from different logistics contractors in the SLING (NAM Integrated Logistics System) and make a final Service entry upload sheet into SAP for payment purposes and uploading the ERS (Electronic Receipt Settlements) back into SLING for outstanding orders purposes.

 Assuring all bookings of the delivered chemicals are accounted for to the different locations as well as booking the new stock in SAP Dimensions:  Worksites: NAM production and treatment installations and D&R/P&A locations  

Worksites: more than 150 locations  Activities: administration for general logistics Services and for Chemical supply using SLING and SAP. 

 Internal Interfaces: Main service users: Operations; Engineering & Maintenance; Well engineering and services and projects in NAM and external parties like P&A and D&R Other relevant interfaces: 

Contract holders in different business work-streams;

 Logistics Disciplines (marine, air & road-transport; waste; supply) and supervisors; 

HSSE; Civil, Production Chemicals; 

Supply Chain Inventory External Interfaces: Chemical Storage contractors, Waste Management Contractors and Logistics Contractors Tasks & Deliverables 

 Ensure timely processing in logistics planning system of contractor proof of delivery 

 Timely booking of stock movements production chemicals for MRP Principal Accountabilities:  Manage chemical bookings in SAP  Manage Stock Levels 

 Regular align with operations staff on use of production chemicals  Regular align with Chemical Fluids planner on availability of production chemicals on stock  Inform and align with contract holders of production chemicals on Supply chain issues  Process invoices for Chemical Supply  Include required order dates and expected costs in Logistics SLING system 

 Receive and check invoices and Timesheets from logistics contractors and create payments through SAP Upload lists with all deliveries into SAP to enable payments 

 Align with finance administrators of logistics contractors on invoiced services  Plan and carry-out financial spot-checks on delivered services by contractor 

 Able to temporary act as planner for other logistics disciplines (IC,Waste,Road,Fluids,Lifting and hoisting and Chemical supply) Key Challenges:  Ensure timely processing of invoices of logistics contractors in SAP and SLING 

 Ensure booking of chemical stock is accurate so stock levels are always up to date Job Knowledge, Skills & Experience:  Knowledge of Road transport, Lifting & Hoisting and Management of Waste and Industrial Cleaning 

 Knowledge of invoicing processes  Knowledge about SAP invoicing processes.  Knowledge on regulations for transport of dangerous goods ADR  

Knowledge of the Oil and Gas Industry production processes and installed equipment 

 Ability to work and take decisions independently  Willingness to embrace and drive change through AGILE 

 Ability to cope with working under pressure, and to deal with or handle setbacks (resilience)  Analytical mindset, with prime focus on delivering practical/pragmatic solutions (make it work & last). 

 Can do Mentality  Good verbal / written communication skills.